Your CRM is only worth what your front desk actually uses every day
A CRM for gyms and fitness studios keeps every membership, class booking, renewal and lead follow-up in one place instead of scattered across a booking app and a spreadsheet. I audit how you work in two to three weeks, for $2,000, and hand you a written plan. Then I build it, migrate your member list, train your front desk, and hand it over working.
I'm Filip Radisic, founder of Linked Core LLC. I've set up the business architecture for dozens of companies, including one of my own I tore down and started over from zero.
Now I build CRM, sales and automation systems for other business owners priced and delivered in stages, so you pay one stage at a time.
If this page solved one problem you recognized, there's a good chance the rest of your business has a few more just like it.
What goes wrong without a real setup
Trial members who never convert. A free trial ends and nobody follows up to close the membership.
Cancellations with no win-back attempt. A member cancels and disappears instead of getting a re-engagement offer.
Class waitlists managed by hand. A popular class fills up and the waitlist lives in a notebook at the front desk.
Renewal dates tracked nowhere. Annual memberships lapse quietly because nothing reminds staff or members before expiration.
No visibility into which classes drive retention. Without tracking attendance patterns, it's a guess which classes actually keep members engaged long-term.
Personal training packages tracked by hand. Remaining session counts live in a notebook instead of a system that alerts staff when a package is running low.
How the setup actually runs
Three stages: the audit in two to three weeks, the build in six to eight, then launch and training in two to three. You keep working the whole time.
Stage 1: I map how your gym already works. How trials convert, how cancellations get handled, how classes fill up. The system gets built around that, not around a software demo.
Stage 2: Build and connect. Renewal automation, win-back sequences for lapsed members, and a waitlist system tied to class capacity.
Stage 2: Move your history across. Member list and package balances connected to your existing booking system, cleaned and de-duplicated.
Stage 3: Train your front desk. On real member accounts, with written procedures for the next hire.
Questions gym owners ask
Does this replace our booking software? No. This connects to your existing booking and payment system to handle follow-up and retention around it.
Can it help with member retention? Yes, automated check-ins and win-back sequences for lapsed members are part of the standard setup.
Can it track personal training packages? Yes, remaining session counts and automatic low-balance alerts are part of the standard build.
What if I only want the audit, not the full build? That is a real option. Some people take the written plan and either do it themselves or bring in someone else.
Do you only work in Florida? No. The build is done remotely and works the same anywhere in the US. Linked Core LLC is based in Fort Lauderdale, Florida.
What it costs
✓ Full audit of your tools, calls, scheduling and paperwork
✓ Written plan of what to build and in what order
✓ Honest answer on whether you need a full build at all
✓ The build, priced by what actually gets built
✓ Data migration from whatever you use now
✓ Team training and written procedures
✓ Two weeks of support after go-live
One hour, free, no pitch
Tell me how many people you run, what you use now, and where work falls through. I will tell you what I would fix first and roughly what it costs.