Your CRM is only worth what your crews actually use in the field
A CRM for cleaning and landscaping companies keeps every quote, recurring schedule, crew assignment and follow-up in one place instead of across phones, whiteboards and the office manager's memory. I audit how your company runs in two to three weeks, for $2,000, and hand you a written plan. Then I build it, move your existing client list into it, train the crew, and hand it over working.
Jobber, Housecall Pro and HubSpot all sell you the software.
None of them set it up around how your crews actually route and rebook. That part is the job.
What it looks like before the system exists
None of this is a motivation problem. It is what happens when a shop grows faster than the way it tracks work.
Quotes that go quiet
You quote a spring cleanup on Monday, nobody follows up, and the customer books whoever called back first.
Recurring jobs nobody tracks
You have forty biweekly accounts and no system reminds anyone when a visit gets skipped or a client needs rebooking.
Routing by memory
Two crews get sent to overlapping routes, or a house gets skipped, because the schedule only lives in someone's head.
Invoices sent days late
The job is done, the paperwork sits in a truck, and payment arrives two weeks after it should have.
No record of who you served
You cannot send a seasonal reminder or a referral offer to a client list that only exists in your head.
Software you already pay for
Plenty of companies bought Jobber a season ago and still run routes on paper, because nobody ever set it up properly.
How the setup actually runs
Three stages: the audit in two to three weeks, the build in six to eight, then launch and training in two to three. You keep working the whole time.
I map how your crews already work
How quotes come in, how routes get built, how recurring visits get scheduled and rebooked. The system gets built around that, not around a software demo.
Build and connect
Job pipeline, quote templates with your pricing, recurring schedule automation, route assignment, and your website and phone feeding leads straight in.
Move your history across
Client list, addresses, recurring schedules, open quotes and unpaid invoices out of spreadsheets, paper files or the old system. Cleaned and de-duplicated, not dumped.
Train the crew where they work
Office staff on the desktop, crews on their phones, on real routes. Plus written procedures so the next hire learns it in a day instead of a month.
It is yours
Your accounts, your data, your logins. No lock-in.
Most CRMs fall apart in month six
Not because the software is bad. Because a new hire never got trained, a rule stopped matching how you route, and the crew quietly went back to texting. Within six months half the company is off the system and the data is worth nothing.
You run it yourself
That is a legitimate choice and plenty of shops do it. You get the written procedures at handover so the system can be maintained without me.
Or I stay on monthly
$1,500 or $3,000 a month. I stay involved month to month, watch the system and help with what comes next. No minimum term. Pause or cancel any time.
What it costs
✓Full audit of your tools, calls, scheduling and paperwork
✓Written plan of what to build and in what order
✓Honest answer on whether you need a full build at all
Some shops stop here, take the plan and do it themselves. That is a real outcome and it has happened.
✓The build, priced by what actually gets built
✓Data migration from whatever you use now
✓Crew training and written procedures
✓Two weeks of support after go-live
You see the module list and the total before anything starts. You pay per stage, never upfront for the whole thing.
Questions cleaning and landscaping companies ask
Which CRM do you use?
Whichever fits your company. Jobber suits smaller residential crews well. Housecall Pro fits once you run more trucks and tighter routes. If you already pay for one, I work with that instead of selling you another subscription.
We already bought software and never used it. Can you fix that?
That is the most common version of this job. You already have the license. What is missing is the setup around your routes, your pricing and your crews, plus somebody training them on it.
Will my crews actually use it?
They will use it if it saves them steps and if they were trained on a real route instead of in a meeting. Training happens on their own phones: on site in South Florida, by video elsewhere, or on site when travel is paid.
What happens to our recurring schedules?
They move across. Every client, frequency and route, cleaned and de-duplicated on the way in. Nothing gets missed on the first cycle after go-live.
How long before we stop losing quotes?
Call capture and quote follow-up are the first things I build in Stage 2, because those leak the most money.
Do you only work in Florida?
No. The build is done remotely and works the same anywhere in the US. Linked Core LLC is based in Fort Lauderdale, Florida.
One hour, free, no pitch
Tell me how many crews you run, what you use now, and where work falls through. I will tell you what I would fix first and roughly what it costs.